Golden Rules for the Ideal Meetings
- Plan the Agenda Beforehand - Prepare and compile your meeting objectives PRIOR to the event. This is an essential step to time management and it allows peers space to plan their day around the meeting. It's a generous move and keeps people informed of the topics being covered on the day of the gathering.
- Build a no-gadget zone - Smartphones and laptops are great for note taking but are not ideal when it comes to meetings. Ask attendees to keep their devices away and this allows them to focus more on the agenda. Studies show that information retained drastically reduces when working on a laptop while attending a meeting. It eats through valuable time that could be spent listening.
- Lessen audiences - Maintain a healthy proportion of the number of speakers vs the number of invitees. The more there are, the more time is spent on conveying an idea. Smaller groups allow for more participation between peers and speakers can attend to them personally without spreading themselves too thin.
- Change the Scenery - Introduce a new environment for your peers to generate fresh ideas. Running a mundane meeting in familiar surroundings can stagnate growth. Take a leap and search around for interesting meeting venues in Rochester, Minnesota. Don't miss out on an opportunity to help offer new meeting locations for better productivity!